How to prepare January-2025 Regular salary bill in Nidhi payroll
Process of Employee Earned Leave Balance Submission, Family Planning and Other Incentives Data Submission. Update Monthly Employee Availed Earned Leave Particulars in Nidhi payroll website.
As per the Instructions of Finance Department, the below information needs to be provided by all the Drawing & Disbursing Officers (DDO’s). Completion of the below mentioned activity is mandatory for enabling the Regular Pay Bill for the Jan-2025 month. (How to prepare January-2025 Regular salary bill in Nidhi payroll)
- Update Employee Attendance with Availed Earned Leave in the current month Particulars.
- Submit Employee Earned Leave Credit Balances as on 01-JAN-2025
- Confirm whether the Employee is Ex – Service Man or not for each employee, If in case of Ex – Service Man provide the requested data in the specified fields.
Drawing & Disbursing Officer (DDO) has to navigate to Regular Pay Bill Submission in Nidhi portal to complete the above pre-pay bill activities.
Step 1:
The “DOO” shall log in to the NIDHI portal (https://nidhi.apcfss.in/login) with the CFMS ID and password. If forget the password, click on “Forgot Password” to generate a new one.
Step2:
Once successfully logged in, navigate to “HR & Payroll” and then click on “Regular Pay Bill” tile.
Step3:
After clicking on the Regular Paybill tile, an “Alert” screen will pop up, notifying the user that if any employee is not visible in payroll due to an incorrect DOB or DoR, the DDO must update the details.
Step 4:
To update the data, the DDO must follow the steps below to submit the pay bill and click “OK”.
Select the DDO Code from the Dropdown.
And select the respected HOA from the Dropdown after that click on the “Get Data”.
Step 5:
After clicking on “Get Data” a screen will appear stating that all pending work must be completed, as it is a prerequisite for pay bill processing. Then, click on the “Click Here” button to view the employees who need updates.
To submit the Employee Family planning incentives and confirming whether the employee Ex-service Man: Click on “Click Here” link.
The following screen will appears. You must select the “DDO Code” from the dropdown and the respective HOA for the same DDO and HOA previously selected.
After selecting the DDO Code and HOA, click on “Get Employee Data” The employee data will appear, and then click on the “Edit” button against the each employee to update the data.
After clicking the “Edit” button, a screen will appear with two options: “Yes” or “No.” If you select “Yes” the fields below will be enabled, allowing you to update the details.
After clicking on “Save Details” a confirmation screen will pop up stating, “Ex-Service Man details saved”.
After successfully updating the “Ex-Service Man” details, evaluate the family details and higher qualifications. These details must be updated for employees who require updates. Otherwise, it will indicate that these updates are not applicable. If it shows “Not Applicable” it will appear as shown below.
If “Yes” appears after updating the “Ex-Service Man” details, you will need to update the family planning and higher qualification details.
After clicking the “Edit” button, update the “Family Details”, “Qualifications” and then click on “Save Details” to save the information.
Submit Employees Earned Leave Credit Balance as on 01-JAN-2025
Step 1:
Select “Submit Employees EL Opening Balance as on 01-JAN-2025” against “Click Here” button.
Step 2:
select the DDO Code from the drop down, all the list of EMPLOYEES existing in the DDO CODE will be shown as a list.
DDO will enter EL Opening balance against each employee, after entering the EL Balances DDO will upload a scanned copy of EL Page from the Service Record.
After Successful upload, DDO will click on “Save” button under ACTION column for successfully uploaded employee.
Step 3:
After updating all the values, DDO User will select the Checkboxes for successfully updated employees.
After selecting all the required employees, DDO user will Click on the button “Confirm with e – Sign” button.
Step 4:
The Application redirects to two factor authentication screen, Firstly, enter the OTP received to the registered Mobile Number. Secondly, OTP received to Aadhar registered Mobile number with E -Hastakshari Application.
Step 5:
Post successful two factor authentication, user is re-directed to original screen, DDO User can check the list of confirmed employees from “Approved List”
DDO user must select the DDO Code from the drop down list.
By clicking on “Number of Employees” completed, the concerned list of successful employees will be displayed along with uploaded SR Copy (EL Page).
DDO User can also down the E- Sign file by clicking on “E-Signed File”.
E- Signed File:
UPDATE EMPLOYEE ATTENDENCE AND AVAILED EARNED LEAVES IN THE CURRENT MONTH
Step 1:
DDO User will click on “Regular Pay Bill” to initiate the playbill activity, a Pop-up dialog box will appear on the screen to complete the Listed Pre-Pay bill activities.
DDO User will click on “Update Employee Attendance and Availed Earned Leave Particulars” against “Click Here” button.
Step 2:
DDO User will select the required DDO Code and relevant Head of Account, and will finally click on “Generate Attendance” button.
Note: By default system will show “Any Availed Earned Leaves” as NO.
Step 3:
By selecting YES, a dialog box will pop-out for capturing all the encashed leaves. To Capture multiple leave periods, user will click on “ADD ROW” on top of the dialog box.
After capturing all the leave period, DDO user will finally click on “SAVE” Button.
Final Submission:
How to prepare January-2025 Regular salary bill in “Nidhi payroll” pdf
Nidhi payroll website link CLICK HERE
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